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Add a New Entry to a News Resource Instance?

The News Resource is a common resource used on web pages managed by the OASIS CMS. This resource allows the maintenance of serialized content – content that is related in form or function and added to over time.  Common examples include Organization News (with release dates, typically presented as stories from newest to oldest), a Media Room (storing all issued media releases over time) and a blog (which has multiple entries spaced over time).

To Access Editing Controls in a News Resource Instance:

  • Navigate to the page on which the News resource instance is placed.
  • Place the home page into edit/compose mode (click on the Layout Manager button to open the Layout Manager Palette).
  • Controls for the News resource instance will be revealed.

To Add a New Article to a News Resource Instance:

  • Click on the Add Article icon above an instance of a News resource to load a tabbed dialog box that will allow you to add and configure a new article. 
  • In the popup dialog box, complete the desired sections to add a new article.  Fill in the fields across each of the tabs as desired, ensuring that there is a “Title”, and that any relevant Categories (News) boxes are checked.

Tab 1 – Content: In this tab, enter the content for your article, which consists of:

  1. Title: The article title that will display in the list view and typically as a headline for the article
  2. Sub Title: An additional information line about the article that may or may not be configured to appear in all views of this resource, depending on style for the News resource
  3. Preview: [optional] A brief (few sentences) synopsis of the full article that is displayed in some views of the News resource (per site style standards)
  4. Full Post: The article content, composed in the provided WYSIWYG editor
  5. Status: A field that allows you to control workflow for the article. Status types are explained in the article How do I Edit or Approve an Article in a News Resource Instance.  The status field should be set to “Published” for your article to appear immediately after pressing Save.
  6. Template: Allows use of varying style sheets; not always provided at a site.
  7. Comment Permission: Allows you to indicate the approach to allowing comments on the article.  Includes 4 configurations:
    1. Open: Anyone may comment on the article, and the comments immediately posted.
    2. Closed: No comments are invited for the article.
    3. Requires Registration: For use in portals requiring user login, this configuration allows users with accounts to freely post without administrator approval.
    4. Requires Approval: Users may provide a comment, but it must be approved first by the news administrator before becoming visible to all site users.
  8. Date Posted: Allows setting a time at which the article will become visible to all users, presuming that the Published Status has been selected. Provides for inclusion of both date and precise time.
  9. Show as New: Enables display of article title to a site’s What’s New widget, where one exists.
  10. Author Profile: Allows the composer to select the identity of the author to be displayed with the article.  By default, the system pulls the current user account information.
  11. Subscribe to Article Updates: Triggers system-generated messages to the article author about comments posted to the article.

Tab 2: Categories

In this tab, if the category option is being used in this resource, you may apply article categories to this specific article.  To learn more about news categories, see article How do I Configure News Categories?

Tab 3: SEO

This tab includes fields allowing you to alter the page meta-data when this article is displayed. While necessarily used for websites, these fields can provide helpful search augmentation information for an article.

Tab 4: Tags

This tab allows you to apply standardized content tags to the article, and enables their use in filtering and search, if the site is so configured.

Tab 5 – Files and Resources

This tab allows you to add various files and resources to the article.  In detail:

  1. Add File to Article: Allows attachment of a file to the article; the file will be available for download by the article’s visitor.
  2. Article Thumbnail: Allows for the upload of a thumbnail image (sized correctly before uploading) for inclusion in various list views of the article.
  3. Article Image: Attaches a full image to the article, which will be placed at a location defined in the site’s stylesheet.
  4. Add Resources: Attaches other resource instances to the article. Should you wish to use this feature, please contact Sandbox Software for guidance and configuration.
  5. Once you have completed all desired fields across all tabs of the dialog, click the Save button. and, if warranted, close the dialog box.

To Configure Search Engine Optimization Meta-data for an Article:

  • When composing a new article:
  • Click on the second tab of the Add Article dialog box to access search engine optimization (SEO) data collection for this article.  When data is entered into the fields on this tab, it will be appended to the meta-data for the page when a full page view of the article is rendered for a website visitor.
  • To add one or more categories to an article :
  • When composing a new article:
  • Click on the third tab of the Add Article dialog box to access the Categories dialog for this article.  Select, by checking the boxes, which categories should be applied to the article.

To Add One or More Tags to an Article:

When composing a new article:
Click on the fourth tab of the Add Article dialog box to access the Tags dialog for this article.  In the field, type the first few letters of the tag to prompt the system to provide you with relevant tags matching your keyword. Select the tag from the list to apply it to the article.  Add as many tags, using the same method, as are relevant.

To Attach One or More Files (for Download) to an Article:

When composing a new article:
Click on the fifth tab of the Add Article dialog box to access the Files and Resources dialog for this article. Using the presented browse button for attaching files, locate the file on your computer, select the file for upload, and complete the operation.

To Add an Image (Story Image and Thumbnail) to an Article:

When composing a new article:
Click on the fifth tab of the Add Article dialog box to access the Files and Resources dialog for this article.  Using the presented browse buttons for uploading thumbnail and story image, locate the relevant prepared images on your computer, select the file(s) for upload, and complete the operation.